Everything you need to run grant programs
From program setup to final closeout — iXGMS delivers a complete toolkit for modern grantmakers.
Plan, announce, and collect
Set up programs, publish opportunities, and guide applicants through structured applications.
Program configuration
Create funding programs with multilingual names, budgets, currencies, and configurable application sections.
Grant cycles & seasons
Define grant cycles with start/expiry dates, per-application limits, and manager assignments.
Public discovery portal
Applicants browse active grants with search, filters, and program context on a branded public site.
Multi-step application wizard
Staged progression: basic data → documents → recommendations → review and submit.
Save-as-draft
Applicants save progress and return later. Auto-generated registration numbers on first save.
Document management
Configurable required document types per grant. Inline PDF viewer for marksheets and uploads.
Applicant profiles
Rich profiles with education, experience, skills, location, and academic marksheets.
Eligibility & duplicates
Program-specific validation rules and duplicate application checks.
Bulk import
Import programs, grants, and reference data via Excel/CSV.
Review, decide, and award
A powerful review workflow with status pipeline, queries, and approval tools.
Application queue
Central queue with sticky filters by keyword, program, grant, and status.
Status pipeline
Draft → Pending → Shortlisted → Approved → Rejected → On hold → Ready for disbursal → Disbursed → Closeout.
Query workflow
Raise queries to applicants. Applicants respond from their dashboard. Full audit trail.
Approval & award amount
Record approved amount, beneficiary bank details, and installment count (up to 10).
Grant-manager scoping
Non-super-admins see only applications for their assigned grants.
Document update alerts
Reviewers see when applicants upload new or changed documents.
Profile snapshot
Applicant profile frozen into application on save/submit for consistent review.
Email notifications
Automated emails for submitted, approved, rejected, on-hold, and query events.
Excel export
Export filtered application lists matching live queue filters.
Disburse, monitor, and close out
Track installments, project fund positions, and manage grant closeout.
Installment scheduling
Build disbursement schedules with due dates and amounts per installment.
Payment recording
Record actual disbursement date, amount, and payment reference per installment.
Fund projection
12-month fund position projection per grant and program with Excel export.
Disbursement calendar
Visual calendar of upcoming and missed disbursements across programs.
Disbursement letters
Applicants download disbursement confirmation PDFs from their portal.
Closeout
Closeout status with profile lock and dedicated notification.
Admin, portals & integrations
Admin dashboard
Real-time stats, activity feed, and notifications for grant office staff.
Role-based permissions
Granular Spatie permissions for admin users, applications, grants, and settings.
CMS & branding
Manage public pages, menus, logos, theme colors, and custom CSS/JS.
Multi-language
Translatable content for programs, CMS pages, and system phrases.
Multi-currency
Fund and report in multiple currencies with rate management.
Payment gateways
Stripe, PayPal, Razorpay, and more for optional subscription plans.
Cloud storage
Google Drive integration for backup and file storage.
Social login
OAuth via Google, Facebook, LinkedIn, GitHub, and Twitter.
Real-time messaging
Pusher-powered in-app messaging between organizations and applicants.
See iXGMS in action
Book a demo and we'll walk you through the features that matter most to your foundation.
Contact us